Nominated for Human Rights Assessment?

About

Information page for suppliers nominated for a Human Rights Assessment

Demonstrating respect for human rights in the entire value chain is one of the most important values in the energy industry. Our efforts in this work is united in a common industry framework with focus on continuous improvements. This is done through a process of independent assessments of the supplier’s worksite performance and management system towards internationally recognised standards.

This industry approach allows you to demonstrate respect for human rights towards other potential clients, and to obtain timesaving assessments processes.

The human rights assessments are conducted through an industry collaboration, and the Human Rights Assessment Service is coordinated by Offshore Norge (www.offshorenorge.no). The service is supported by functionality in the supplier register Magnet Joint Qualification System (Magnet JQS).

There are two main types of assessments; HuRi Desktop assessment and HuRi assessment

HuRi desktop assessment

When the assessment will be conducted as a desktop assessment, you need to fill in a questionnaire in Magnet JQS and upload evidence documents (in English) to support your answer. An assessment provider will review your submission and conduct the desktop assessment. The report will be available for other members of the industry collaboration.

You will receive a system notification when you have been nominated for assessment. Please complete and “submit” the questionnaire as soon as possible, and within 10 working days from the nomination.

During the assessment process the Supplier may be asked to provide additional information or clarify their response within the questionnaire. The supplier will be notified by email as soon as the assessor has submitted the initial score. Clarifications should be done as soon as possible and within two working days.

Please read the instructions carefully

HuRi assessment

HuRi assessment can be conducted as an onsite-, and/or interview based assessment. The assessment provider will publish their report and findings after the assessment has been completed. When the report is published, the Supplier is encouraged to document any actions taken to close identified gaps. Descriptions and supporting documents can be uploaded to Magnet JQS. The report will be available for other members of the industry collaboration.

Your company will be contacted by assessors representing Offshore Norge. They will provide you with further details regarding the assessment process.

FAQ General

Who can access the assessment report?

The report will be available for members of the service and operators on the NCS. The following companies are currently members of the Service: Equinor, Shell, TotalEnergies, BP, WintershallDea, Aker BP, ConocoPhillips and Vår Energi.

Why has my company been nominated for a Human Rights Assessment?

Your company has been nominated by one of your clients or a potential client. Questions regarding the nomination must be addressed to the requestor (your client).

Who are Offshore Norge?

Offshore Norge is a professional body and employer’s association for oil and supplier companies. We also run a portfolio of common services on behalf of the industry – Governed by the industry. We’re a not-for-profit organisation and two of the services we run are; Magnet JQS and the Human Rights assessment service. The Human Rights service utilize Magnet JQS to conduct assessments and share assessment results.

Read more on www.offshorenorge.no

Who are Collabor8?

Collabor8 is the energy industry’s own collection of digital tools and services, meeting the industry’s critical needs and demands.

It is the industry’s neutral collaboration platform, managed by Offshore Norge, and built on the successful EPIM joint industry collaboration. It allows information sharing and cooperation between operators, suppliers, authorities and other parties, increasing value through standardization and networking.

Read more on www.collabor8.no

Why do we have to sign up for Magnet JQS?

Magnet JQS is a service that supports qualification of suppliers. It manages supplier information and risk in the supply chain, and enables efficient purchasing in accordance with EU regulations, covering most procurement needs.

Magnet JQS is utilized for sharing assessment results among member companies. HuRi assessments are facilitated by functionality and processes implemented in Magnet JQS.

Read more on www.collabor8.no/magnetjqs

Is there any cost for the supplier associated with the assessment?

There is no direct cost for the supplier being nominated for a Human Rights assessment. Assessment fee will be paid by Requestor.

Why has the industry taken a collaborative approach to Human Rights Assessments?

Recognising the industry has shared supply chains, we designed a common questionnaire to promote efficiency and reduce the reporting burden for suppliers who will likely receive different requests from their customers. By agreeing a common questionnaire, it is anticipated this will reduce any duplication of efforts, minimise the cost of compliance and provide clarity to suppliers by using consistent terminology.

Does this collaborative approach contradict any competition laws?

No. The questionnaire has been developed in a collaborative manner between the participation companies, and in consideration of applicable domestic and international laws.

What will happen once the assessment is completed?

Assessment report will be published and made available for the members of the service. If any findings have been identified, you are encouraged to add information about planned actions to close the gap, and mark actions as complete once actions have been implemented. This information will also be available for members of the service.

FAQ Desktop Assessment

Are all questions in the questionnaire mandatory?

No. Sections 1-10 are mandatory. Sections 11-13 are optional, but suppliers are encouraged to respond to these questions. Requestor might request supplier to respond to all questions in the questionnaire.

Do I need to upload supporting documents?

Yes. Without evidence documents, the assessor will not be able to verify compliance and you will receive a low score. Please read the information under the Evidence details link for more information about what is expected to be submitted.

We don’t have all required evidence in English – What do we do?

It has been decided by the service owners that the assessment process will only accept documentation in English. Suppliers are therefore encouraged to translate relevant sections and/or sentences to document compliance. Translations can be uploaded in a separate document and referenced in the comments section for relevant questions.

If you are not able to provide documentation in English, this must be discussed directly with the requestor (your client).

If we don’t have the required evidence documents, will we receive a low score?

The scoring criteria are defined by the member companies of the service. Requirements for each question are available information in the questionnaire. 3rd party assessment providers and auditors, expects on the topic, conduct the assessments to secure a consistent approach and scoring for each assessment.

The interpretation of these scores is however, for the operators to determine for themselves. Eg. they could consider company size, country risk profile, SoW risk ect.

Once the report is published, you can discuss together with the requestor what types of actions (if any) they require your company to implement based on the assessment.

Is the questionnaire available in other languages?

There are unfortunately no language versions in Magnet JQS. Contact your client if you are not able to complete the questionnaire in English.

How much time are we allowed to complete the questionnaire?

Normal process allows 10 working days (two weeks) form nomination date to complete and submit the questionnaire. However, Requestor might consider the assessment to be urgent and will ask you to complete the questionnaire sooner. Remember to click “Submit questionnaire” when you are finished.

If you need additional time to complete the questionnaire, this must be discussed directly with the requestor (your client).

Are we only allowed two days to respond to comments from initial score?

The desktop assessment is a standardized process and the assessor have a limited number of days to complete the assessment following your submission of the questionnaire. From the assessor submit the initial score – you have two workdays (48 hours) to add additional information that will be taken into consideration before the final score is set and the report is published.

We cannot grant an extension to this part of the assessment process.

Once the assessment has been completed, you will have the opportunity to add additional information as actions taken to close findings. This information will also be available for the members of the service, but it will not be assessed by assessor.

How are our response to the questions evaluated?

The assessment is done against the set of criteria listed under “Evidence details” for each question, and the supplier will receive a score for each question based on answer and evidence documents provided. The score scale is from A (highest score) to D (lowest score).

Can I fail the assessment?

It is up to each company to decide on what scores are acceptable.

Who designed the questionnaire?

First version of the questionnaire was developed by Shell, Equinor, BP and Total in 2018. Today the questionnaire is maintained by all members of the service.

How often do I have to complete the questionnaire?

You only need to complete the questionnaire if your company is nominated for desktop assessment. The response and evidence documents will be part of the record for the assessment. You will only have to complete the questionnaire again if your company is re-nominated.

What happens when I submit the questionnaire (next step)?

When you have successfully submitted, the Assessor will review and set an initial score (normally within 5-7 working days).  You will then be notified by the system, and you have the opportunity to clarify or add additional information (within 48 hours/ 2 working days). After 48 hours the assessor will complete the assessment, set the final score and publish the report. The requestor will then be notified about your score and findings.

Where can I find the human rights questionnaire?

The questionnaire is only available once you have been nominated for assessment by requestor. The questionnaire will then be available under the “Capability assessment” tab and you will find the questionnaire in the left column.

Who can access the uploaded evidence documents?

The evidence documents will only be available for assessor and members of the Service (Energy operators incl. O&G operators on the NCS). Suppliers within Magnet JQS will not have access to assessment results or uploaded evidence documents. The access criteria have been agreed by members of the service.


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